Why Do You Need a Fly-In or Lobby
An essential aspect of any successful government relations
program is the organization of different types of meetings and events.
One of the most important events organized by an association's government
relations department is the "Advocacy Day." There is no
better way to have your views and concerns heard in Congress then
by having legislators hear first-hand from their constituents. These
events need to be closely managed in order to ensure that the meetings
are productive and achieve the association's goals and objectives.
Why Use Eye on Washington's Fly-In
and Lobby Day Services?
Eye on Washington has made the management and organization
of Advocacy Days one of our specialty service packages. Here are
some of the benefits of choosing Eye on Washington's services:
- Eye on Washington takes sole responsibility
for setting up all Capitol Hill meetings; researching and providing
summary sheets about the lawmakers to be visited; and preparing,
collecting and summarizing scorecards from the visits. With one
person responsible for setting up the Hill meetings, there are
no duplicate requests to Congressional offices and there is more
precise grouping of participants from the same states and districts.
Additionally, with one comprehensive schedule of ALL Hill
meetings, follow-up by client staff is made easier and more effective.
- Participants benefit from having clear and
concise summaries of the voting records and leadership positions
of the legislators to be visited. Individualized attendee packets
are provided, complete with a meeting schedule, room locations,
and background summaries of the legislators. Feedback from managers
of other Advocacy Days organized by Eye on Washington has shown
that these summaries are greatly valued by participants as they
help them assess the legislators' views before participating in
the meeting. With information about the lawmaker's votes on important
issues, participants are better prepared for the meeting.
- Eye on Washington's staff has developed close
working relationships with the schedulers in many Congressional
offices. This helps to ensure that whenever possible, participants
will meet with the legislator in person.
- Eye on Washington has organized a number
of successful Advocacy Days over the years. Each subsequent event
for those organizations has consistently attracted more attendees
and more Hill meetings.
What Services Will You Receive?
Among the many responsibilities Eye on Washington
staff will assume to make your event successful are:
- Setting up Capitol Hill meetings by drafting
and emailing letters to Members of Congress requesting a meeting
with Lobby Day attendees, as well as determining which legislators
should be visited.
- Following up with lawmaker schedulers to
try to set up a meeting. All efforts will be made to arrange the
meeting with the legislator in person. In the event that the Member
of Congress is unavailable, all attempts will be made to arrange
a meeting with the appropriate lawmaker's staffer.
- Preparing meeting schedule cover sheets for
all Lobby Day attendees detailing their Hill visits (time, place,
person with whom they will be meeting). The cover sheets include
brief summaries of where each legislator stands and voting records
on certain issues, any committee or leadership positions they
hold, and in election years, intelligence on their race.
Click here for a sample meeting schedule cover sheet.
- Drafting and compiling the briefing materials
and leave-behind packets of information for both attendees and
the Hill offices visited.
- Emailing confirmation letters and background
materials to Members and/or Hill staffers detailing with whom
they will be meeting.
- Emailing follow up thank you letters to all
- Drafting, collecting and summarizing scorecards
from each meeting.
Eye on Washington Arranges Hill Meetings
for Over 300 Brewers Association Members
Eye on Washington’s President managed and arranged for over
300 Brewers Association members to attend over 300 meetings on Capitol Hill.
As a result of these meetings, 12 Senators with whom attendees met added their
names as co-sponsors to a bill they were discussing and 31 Representatives
added their names to the corresponding House bill.
American Bus Association Teams Up with
Eye on Washington for a Lobby Day
The American Bus Association teamed up with Eye on Washington
to manage their Fly In. Conducting over 70 meetings, the attendees met
numerous legislators and were able to bring up serious issues impacting
the motor coach industry, including security, grants and taxes.
Take advantage of Eye on Washington's contacts
with schedulers in Capitol Hill offices to arrange for your attendees
valuable face-to-face time with their legislators. We handle the
Capitol Hill meetings so you can concentrate on promoting and publicizing